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User Profile › Admin Panel
The admin panel is the central management interface for operating the Cloosphere platform.
  • Control all platform settings: user management, organizational structure, LLM connections, security policies, notification channels, and more.
Admin panel entry path and main screen

Admin panel entry path and main screen

Users

User list · role assignment, group permissions, organization management, inquiry handling

Settings

LLM connections · documents · search · guardrails · channels · code gateway · license, and other Settings tabs

Monitoring

Dashboard · usage · audit · guardrail · conversation · file logs

Evaluation

Arena · leaderboard · feedback · auto-evaluation · tracing

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Accessing the Admin Panel

Only users with the Admin role can access the admin panel. Regular users (User role) won’t see the admin menu.
Click your user name at the bottom of the sidebar to reveal the Admin Panel menu. Click it to navigate to the admin dashboard.

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Per-Role Access

Cloosphere has three user roles.
  • Admin panel access is determined by role.
Through group permission settings, you can delegate parts of admin features (user management, monitoring, etc.) to regular users at read or write level. See the Groups & Permissions page.

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Admin Panel Navigation

The admin panel switches between feature areas via top-tab navigation.

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Settings Tabs

Settings split into the four areas in the diagram above. Each tab shows the navigation path (Admin › Settings › …) and the settings it contains.
Navigate — Admin › Settings › General (Connections, Models, and other tabs)Platform basics — LLM connections, documents, search, guardrails, interface, etc.

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Quick Start

1

Configure LLM connections

Register OpenAI API keys or Ollama server URLs in Connections.
2

Manage users

Add users and assign roles in User Management. Create groups for organized permission management.
3

Configure security

Set authentication methods, JWT expiration, and signup permission in General.
4

Set up channels

Register email or webhook channels in Channels to enable scheduled task notifications.

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Service Request (SR)

A feature for admins to directly submit service requests (usage increases, feature inquiries, bug reports, etc.) to the Cloosphere operations team.

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Activation Conditions

Activated when both the SR_KEY and CLOOCUS_PUBLIC_URL environment variables are set.
  • Without them, the menu doesn’t appear.

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How to Use

1

Pick Service Request from the user menu

Click your user avatar at the bottom of the sidebar, then pick Service Request from the dropdown.
Service Request item in the user avatar dropdown menu
2

Fill in and submit the request

Enter the type, title, and content in the modal, then click Submit.
Service Request modal — type, title, and content fields
Requester name and email are auto-attached from sign-in info. SR is shown only to Admin role users.